Third Party Billing (Contract) is the process whereby Temple University bills an outside organization/company for all or a portion of a student's tuition and/or fees. Third Party billing is unique in that the outside organization/company requires a bill from the University before remitting payment. Third party billing (Contract) is subject to the same federal reporting requirements as other financial aid.
If you are expecting a third party to pay your tuition and other fees, special arrangements must be established with the Third Party Coordinator before any bills can be issued to the third party.
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Excluded scholarships and grants
The following scholarships and grants are not considered Third party billing (Contract):
- Contracts that do not require a billing invoice and require a student to turn in a transcript to receive funds, i.e., (AmeriCorps, Gates Scholars Reimbursements, Employer reimbursement).
- Trust funds: letters from executor of estates or bank
- Prepayment plans: 529 accounts for college funds
- Foreign loans or checks
- State grants, including District of Columbia
- Athletic and non-athletic scholarships
- CorePhilly scholarships
- Departmental scholarships
- Sibling enrollment forms
Students have four responsibilities as a third party billing student:
- Contact the Third Party Coordinator before the end of the drop/add period for each semester. If a billing authorization is not received and on file by the deadline, students are responsible for any payment plan/late fees that may be assessed.
- Make sure we have a completed billing authorization/contract from the third party on file (see below).
- Provide the organization/company with the Third Party Coordinator’s correct contact information for mailing an authorization to bill.
- Pay any charges not covered by the organization/company on time to avoid payment plan/late fees.
Temple University requires authorization from your organization/company to establish a third party billing contract, which allows the University to bill your organization/company for authorized student account charges directly.
The Third Party Coordinator must have a valid authorization on file from your organization/company. The authorization letter or voucher must be on the organization/company's letterhead and include the original signature of an official authorized to commit payment on behalf of the organization/company. The authorization must be sent before the payment due date to the attention of:
Third Party Coordinator
1803 N. Broad Street
216 Carnell Hall
Philadelphia, PA 19122
Authorizations must include the following:
- Be written in English on the organization/company's official letterhead.
- Contain no restrictions or contingencies (for example, if the organization/company requires grades or transcripts prior to payment, the transaction does not qualify as Third party billing Contract). The student is responsible for payment by the billing due date then must seek reimbursement from the organization/company.
- The authorization letter or voucher must itemize the type of fees and charges that the organization/company will be responsible for paying, for example: tuition, housing, mandatory fees. Current Temple University tuition and fees.
- Stipulate the exact start and end dates of the period for which the organization/company will pay the student's charges (note: if the third party wishes to continue payment after the end date, the third party must submit a new authorization). The voucher will only be valid for one semester. Your organization/company must submit a voucher each semester to continue the authorization process.
- Indicate the student's full name and student number (TUid number).
- Indicate the name, billing address and telephone number of the contact person at the company/organization that is responsible for payment.
Upon receipt of a valid Authorization, the Third Party Coordinator will apply a conditional credit to the student's account.
The student’s organization/company will be issued a bill after the end of each semester’s add/drop period.
Students whose organization/company has not authorized full payment of all tuition and fees are responsible for paying the remaining charges by the billing due date.
Any student whose organization/company fails to pay the authorized charges by the end of the semester will have their conditional credit reversed and will be responsible for the payment of the unpaid charges.
A financial hold and late fees may be placed on students’ accounts until the balance is paid in full.
Students are encouraged to remain in contact with their organization/company until the terms of the authorization are met.